Department of Music Discretionary Funding

Student Eligibility

• Currently enrolled Stanford students who are/have been enrolled in a Department of Music course
• Graduating seniors cannot apply for funds to be used for the summer after graduation
• Students on Leaves of Absence are not eligible
• Students who have not submitted a Grant Report Summary for a previously funded request are not eligible
• Student groups (such as Voluntary Student Organizations) are eligible to apply to Department of Music discretionary funding as a supplemental funding source
• Applicants may submit more than one funding request per year for different projects, but discretionary funding awards are capped at $500 per applicant, per year

Project Eligibility Limitations

• Examples of funded projects include, but are not limited to:
  • Attending a conference
  • Attending a summer program
  • Honoraria for external guests (non-Stanford affiliates)
• Funds must be used within the current academic year.
• Project must be well defined, focused, and limited in scope.
• Project time frame must be clearly defined with specific dates.
• Projects can charge admission fees to offset specific costs of the project itself, however not for personal profit or gain.
• Examples of not-funded projects include, but are not limited to:
  • Requests for the purchase of equipment for personal use
  • Request for the purchase of instruments for personal use
  • Application travel for undergraduates for graduate programs (unfortunately, this is not allowable)
  • These funds are not intended to cover capstone projects. Students and their capstone advisor should contact the DoM Undergraduate Student Services Officer to access alternate funding sources for capstone.

Application Requirements

Applications are only accepted through SOLO and require the following:

1. Individual student or project lead contact information
2. Record of previous Department of Music course enrollments  
3. Project Proposal
   1. Summary (50 words max.)
   2. Detailed Information: What, where, when (timeline)?
   3. How does the proposal fit into your academic goals?
4. Detailed Budget (Discretionary funding awards are capped at $500 per student, per year)
   1. Applicants are encouraged to have their budget supported by more than one source.
   2. If your budget exceeds the maximum funding amount of $500, you must provide information about your additional funding.
5. Letter of Support from a Faculty member aligned with the focus of the proposal.

Application Deadlines

• Applications are due by Friday 5pm of Week 5 of each quarter.
• Applications are reviewed on a case-by-case basis. Approval remains at the discretion of the funding committee.

Award Details

• Requests that are funded for individuals are paid to the applicant through Student 
  Financial Services.
• Stipends are considered reportable income per the U.S. Internal Revenue Service. Resources for students with tax questions are published on the Financial Aid Office website, https://financialaid.stanford.edu/aid/tax_info/index.html.

Grant Report Summary

Grantees will be required to submit a Grant Report Summary, which will include an itemized budget report with original invoices, receipts, etc. The report is due the first week of the quarter following the project completion.